Who said paper was dead? I didn’t!
And if you’re reading this article, you’re probably one of the diehards of the pen + paper combo. Maybe you even use a glider and a newsreel at work.
If you haven’t already, here are a few advantages of using a planner or a bullet journal at work that should convince you to take the plunge!
Advantage of using a PROJO planner or a bullet journal at work #1: efficiency gains
It’s a no-brainer, but a reminder never hurts: getting organized means gaining efficiency!
Having a real to-do list for the week, guides your action and motivates you to get things done.
Once a task has been written in your planner (or your bullet journal), you’ve already taken the first step towards completing it: you make a tacit promise to complete it.
You may not say goodbye to procrastination right away, but using a planner at work is motivating!
Advantage of using a PROJO planner or a bullet journal at work #2: don’t forget anything anymore
Do you also sometimes feel overwhelmed by everything you have to do?
I do, and since my brain is a colander with large holes, I’m also always very afraid of forgetting to do things.
You could say to me, “a colander is still pretty handy.” And that’s true, but not in every situation.
Using a planner (or a bullet journal) at work allows you to write down all the actions to be taken, to keep track of the ideas discussed, etc.
In a word, it is a tool that very quickly becomes a second brain and avoids the mental burden of having to store too much information in one’s mind. You dump everything that’s on your mind on paper, you write down the tasks to be done directly in your to-do and you are sure not to forget anything!
Advantage of using a PROJO planner or a bullet journal at work #3: everything in one place
A post-it with important information about project X, another with your to-do list for the day, a third with the phone number of that client you need to call back… What if you could have everything in one tool that allows you to make to-do lists, take appointments, manage your projects and take all the notes you want?
I’m not talking about a super elaborate software, but about a planner with super powers: the PROJO planner. It’s the tool I use for all my pro projects: 100% planner to allow you to manage your tasks in the Planning Book, 100% bullet journal to allow you to take all the notes you want and create collections in the Notes book.
In short, a single tool to manage EVERYTHING.
And when you have everything you need at hand, it’s easier to work efficiently!
Advantage of using a PROJO planner or a bullet journal at work #3: you’re ready for anything
Is the Internet down?
Not only do you have something to take notes no matter what happens, but you can even talk about your projects and their progress by getting the information from your to-do lists.
Your colleagues may look at you like a nerd when you take out your notebook, but at least you don’t depend on a computer tool that isn’t always available.
Advantage of using a PROJO planner or a bullet journal at work #4: document everything
“Do you remember the last time you called this client?”
*Me, flipping through my PROJO planner and looking at my to-do lists from previous weeks*
Using a planner or a bullet journal at work also means being able to keep track of all the actions you do on a daily basis that would otherwise leave no trace: calls made and received, micro decisions taken outside of meetings… There are a thousand things happening in a working day that it is often useful to document so that you can better track your projects and share information when you need it.
There are undoubtedly many other advantages that I haven’t listed here, but this already gives you a good idea of why my PROJO planner is my number 1 sidekick to be more efficient and better manage my projects.
Ok, let’s talk about the disadvantages now!
I’m not going to lie to you: using a PROJO planner or a bullet journal at work is not necessarily the perfect solution!
There are a lot of advantages, but there are also disadvantages:
👉🏻 You can’t share the information that’s written in your planner or bullet journal easily. If you are working in a team, you may need to combine your notebook with digital tools to get information (including your notes) around more easily.
👉🏻 If you use your planner or bullet journal at work, but also as an organising tool for your projects and your personal life, you may not want your colleagues to have the opportunity to have a peek of what you write in it.
👉🏻 It is possible that your colleague who swears by their iPhone to organize their entire life is looking down on you. But after all, everyone has their own thing, right?
And I’ll tell you a secret: whether you work alone or in a team, with the help of digital tools or not, you’ll always need a real personal organisation tool that allows you to make to-do lists and clear your brain regularly.
So, are you going for it?